Request. Quote. Order. Deliver. One flow.
QProc takes every purchase from the site engineer's request, through vendor quotes and approval, to the purchase order and delivery. Each step is recorded, so you always know what is ordered, what has arrived and who signed off.
OPC 53 cement, 400 bags
PR-2026-11-0042
- Requested
- Approved
- Quotes in
- PO issued
- Delivered
- Mon 09:12Rahul Patil (site) raised the request.
- Mon 11:40Anita Desai (Admin) approved it.
- Wed 16:053 quotes in. Lowest: Shree Traders, ₹365.80 a bag.
- Thu 10:30PO-2026-11-0018 sent to Shree Traders on WhatsApp.
- Sat 15:20Delivered. 398 bags accepted, 2 rejected as torn.
Four things you notice on your first purchase
Every request has a number and a status the engineer can see. Every quote is in one table. Every order has GST worked out.
Site requests from the phone
The engineer picks items from your material list. Category and unit fill in by themselves, then it goes for review and approval. No more requests lost in WhatsApp groups.
Quotes side by side
Each vendor's rate with GST and freight, the lowest marked. Split the order across vendors and see the saving. No more copying quotes into Excel.
Quotes read from a photo
Upload the vendor's PDF or a photo of the quotation. AI fills in the lines for you to check. Nothing is saved until you press Save.
Orders and deliveries
Purchase orders with GST worked out, sent on WhatsApp or email. The site records what arrived, what was accepted and what went back on the truck.
See the saving before you order
Lowest single vendor, or split each item to its cheapest
QProc shows the total from the best single vendor and the total if each item goes to its lowest bidder. Admin approves the split above your limit.
| Item | Shree | Om | Balaji |
|---|---|---|---|
| Cement, 400 bags | ₹365.80 | ₹383.50 | ₹389.40 |
| TMT 12 mm, 2.5 t | ₹61,950 | ₹59,826 | ₹61,124 |
| Freight | ₹2,000 | ₹1,500 | ₹3,500 |
| Total | ₹3,03,195 | ₹3,04,465 | ₹3,12,070 |
Lowest single vendor (Shree)₹3,03,195
Split: each item from its lowest₹2,99,385
You save₹3,810
Everything your purchase team needs, from site to supplier
Purchase requests
Raised from site on the phone, each with a number and a status.
Review and approval
Purchase team reviews. Admin approves, sends back or rejects.
Material list
Your items with brand, unit, HSN code and GST rate.
Vendor list
GSTIN and PAN checked. Duplicate vendors caught.
Quote requests
Sent to vendors by email or WhatsApp. Every send is logged.
Quote comparison
Rates with GST and freight, lowest marked. Download for Excel.
Quote reading
Upload a vendor's PDF or photo, and AI fills in the quote.
Split orders
Buy each item from its cheapest vendor. Admin approves above your limit.
Purchase orders
GST worked out, ready to print or send.
Delivery records
Challan, received, accepted and rejected quantities.
Dashboard
What needs action, purchases at each step and monthly spend.
PaymentsComing soon
Invoices matched to order and delivery. Retention and MSME due dates.
Governed end to end
- Every approval is recorded with who did it and when.
- Your company's data is kept separate from every other company.
- Site, purchase and admin staff see only what their role allows.
See QProc running on one of your own projects. We set up your company, projects, people and material list, then walk your team through it. Works with QWorks for approvals and QMate for questions like “which POs are pending?”
Ready to put AI to work in your business?
Tell us what you are trying to solve. You will get a straight answer on whether AI fits, what it would take, and what it would cost — no obligation.
- info@quadrivium.in
- +91 9172122765
- Wakad, Pune, India